Duties

The Authority and Responsibilities of elected Officers and Standing Committees

Fairfax County Democratic Committee

As amended Dec. 2011

1.       The FCDC Chair shall:

a.     Serve as the Chief Executive Officer and legal head of the County Committee.

b.     Develop an annual Strategic Plan to guide Committee Activities.

c.     Preside at meetings.

d.     Exercise supervision over the County Committee and all its activities and employees.

e.     Represent and speak for the County Committee to other organizations and to the public.


2.      
The Regional Vice Chairs shall:

a.     Assist the Chair in the administration of the County Committee.

b.     Chair meetings in the absence of the Chair (according to procedures set forth in the Bylaws for determining the ranking of the Vice Chairs) and perform other duties in the absence of the chair.

c.     Serve as liaisons to Democratic campaigns within the County.

d.     Develop a plan for Joint Campaign activities; define its budget and necessary fund raising plan; and supervise its implementation.

e.     Assist the activities of the Districts within their respective Regions.

 

3.     The Vice Chair for Finance shall:

a.     Assist in formulating the annual budget

b.     Develop a finance plan to implement the strategic plan approved by the voting members of the Steering Committee.

c.     Supervise the implementation of the finance plan.

d.     Chair the County Committee’s Finance Committee, which is comprised of representatives of each District, as well as those appointed by the Finance Chair.  Voting limited to one per Supervisor District, but membership is not limited.

e.     Evaluate fund raising activities for adjustments and provide recommendations for future activities.

f.      Advise Districts on fund raising.

g.     Coordinate a calendar of fund raising activities of County Committee, District Committees and Campaigns.

 

4.     The Vice Chair for Technology

a.     Oversee the technical operation of all computerized databases employed by the County Committee for:

i)      Financial Records

ii)    Voters Files

iii)   Volunteers

iv)   Others as deemed necessary

b.     Oversee the purchase and maintenance of office software and hardware to include computers, printers, servers, etc.

c.     Oversee all aspects of the FCDC electronic outreach platforms.

d.     Chair a Technology Committee, which would assist in the above responsibilities.

e.     Assist in the preparation of the FCDC annual budget regarding issues of technology

 

5.     The Vice Chair for Precinct Operations shall:

a)     Develop and manage implementation of the precinct operations for each election to include:

i)      Identification of potential Democratic voters.

ii)    Recruitment of Volunteers.

iii)   Development of training programs and materials for precinct operations.

iv)   Oversee the implementation of Precinct Operations in each District.

b)    Chair the Precinct Operations Committee to be comprised of representatives from each District.

c)     Evaluate precinct operation activities and make recommendations for adjustments.

 

6.     The Vice Chair for Voter Registration and GOTV shall:

a)     Develop a plan to register potential Democratic Voters and supervise implementation of the plan.

b)    Chair the Voter Registration Committee to be comprised of members from each District.

c)     Coordinate with Districts by providing training and materials to effectively carry out a registration program.

d)    Promote outreach programs to newly registered potential Democratic Voters.

e)     Work closely with campaigns and Precinct Operations committee to GET OUT THE DEMOCRATIC VOTE.

 

7.     The Treasurer shall:

a)     Prepare an annual budget for the County Committee for approval by the Steering Committee and then County Committee.

b)    Continue to advise the Steering Committee and County Committee on budget details and adjustments, to include preparation of profit and lose, and cash flow statements.

c)     Maintain all financial records.

d)    Supervise all accounts receivable and payable activities.

e)     Prepare FEC and any other reports required by government entities.  Represent the County Committee to these entities when necessary.

f)     Prepare appropriate tax and other financial documents required for the County Committee.

g)     Advise the County Committee on appropriate measures to assure effective financial operations.

 

8.     The Assistant Treasurer shall:

a)     Assist the Treasurer in all the financial operations.

b)    Sign financial documents, as needed in the absence of the Treasurer.

c)     Prepare FEC and any other reports required by government entities.  Represent the County Committee to these entities when necessary in the absence of the Treasurer.

 

9.     The Recording Secretary shall:

a)     Record minutes of all County Committee and Steering Committee meetings and make available for review and approval in a timely manner.

b)    Maintain an official record of all minutes and agendas.

c)     Provide minutes of Steering Committee meetings to all Steering Committee members at least one week prior to next meeting.

d)    Assist the Chair in preparing agendas for meetings and make available at meetings.  Steering Committee Agendas should be distributed in advance if possible.

e)     Make available all proposed Amendments to Bylaws for posting on the County Committee website in sufficient time for review prior to votes.

f)     Attend and record minutes of their meetings as requested by the County Chair.

 

10.  The Corresponding Secretary shall:

a)     Make timely arrangement for meetings of the County Committee and assure proper notification.

b)    Assist the County Committee with communications and correspondence to its member, supports and other applicable persons and entities.

c)     Oversee the public notice of meetings, caucuses, conventions and other activities as required by Bylaws, State Party Plan and the State Board of Elections.

d)    Assist in the development and distribution of procedures for caucuses and conventions.

 

11. The Vice Chair for Outreach shall

a)    Strive to recruit an active FCDC membership that reflects Fairfax County demographics and help increase participation of under-represented groups in FCDC, including minorities and young voters,

b)    Work with other FCDC committees including standing committees and magisterial district committees to improve FCDC diversity and outreach,

c)     Advise the FCDC chair and steering committee on outreach opportunities,

d)    Maintain data and prepare reports showing FCDC outreach efforts and achievements,

e)     Identify local affinity groups that share Democratic Party values and support Democratic candidates and strengthen relations between those groups and FCDC,

f)     Work with magisterial districts and others to ensure a visible FCDC presence at fairs, festivals, and parades throughout the year in order to promote our organization, Democratic candidates, and Democratic values at these events.

 

12. “The Democrat” Committee shall

a)    Prepare the monthly Democrat, the newsletter of the County Committee, for timely distribution to the County Committee members,

b)    Under supervision of the Chair, develop specific articles and feature material for The Democrat, and edit, design and layout materials submitted to the publication,

c)     Maintain and update mailing labels on a regular basis,

d)    Recruit volunteers to assist in the assembling and mailing of the Democrat

e)     Make recommendations for improvements in the publication.

 

13. The Finance Committee shall

a)    Advance the work of the County Committee through development of a finance plan as part of the committee’s budget process,

b)    Participate in implementation of the County Committee’s finance plan,

c)     Evaluate fund raising activities and advise the County Committee on needed improvements,

d)    Advise the Districts on their fund-raising activities, and

e)     Coordinate a calendar of fund raising activities of County Committee, District Committees and Campaigns.

f)     Notwithstanding the above, a separate subcommittee of the Finance Committee will administer the Lilyan & Abe Spero Fund and shall be composed of the FCDC chair, the Treasurer, and three other members appointed by the FCDC chair of which at least one shall be a district chair.

 

14. The Headquarters Committee shall

a)    Facilitate County Committee operations and provide resources for Committee members through operation of the headquarters office,

b)    Recruit and train volunteers to staff the headquarters office on a regular basis,

c)     Make recommendations for improvements in the operations of the headquarters,

d)    Monitor equipment and supplies to assure efficient operation of the office, and

e)     Work with the District Chairs to encourage the participation of more volunteers in activities at the headquarters f)     Develop standing lists of volunteers who will assist with projects.

 

15. The Diversity Committee shall

a)    Encourage the participation of minorities in the activities of the County Committee and in campaigns to promote Democratic candidates,

b)    Identify issues of concern to minorities and develop initiatives relative to the issues,

c)     Assist the Precinct Operations Committee and the Voter Registration Committee in identification of potential Democratic supporters and in GOTV efforts,

d)    Coordinate with campaigns of Democratic candidates to assure great participation by minorities, and

e)     Recommend activities and special publications for encouraging participation of minorities in the County Committee activities and in campaigns and supervise their implementation.

 

16. The National Affairs Committee shall

a)    Advance the principles of the Democratic Party and electoral prospect of Democratic candidates,

b)    Seek to identify National issues of concern, to study and understand such issues, and to develop reports or recommendations on such issues for submission to the County Committee in accordance with the Bylaws,

c)     Develop and maintain communication with Federal Democratic elected officials,

d)    Encourage Federal Democratic elected officials to bring issues to the attention of the committee in order to obtain a broader base of information from citizens and support for specific issues.

 

17. The State and Local Affairs Committee shall

a)    Advance the principles of the Democratic Party and electoral prospect of Democratic candidates,

b)    Seek to identify State and Local issues of concern, to study and understand such issues, and to develop reports or recommendations on such issues for submission to the County Committee in accordance with the Bylaws,

c)     Develop and maintain communication with State and Local Democratic elected officials,

d)    Encourage State and Local Democratic elected officials to bring issues to the attention of the committee in order to obtain a broader base of information from citizens and support for specific issues.

 

18. The Precinct Operations Committee shall

a)     Develop and manage implementation of the precinct operations for each election to include:

i)      Identification of potential Democratic voters.

ii)    Recruitment of Volunteers.

iii)   Development of training programs and materials for precinct operations.

iv)   Oversee the implementation of Precinct Operations in each District.

b)     Evaluate precinct operation activities and make recommendations for adjustments.

c)   Coordinate with the District Chairs and with the Voter Registration Committee to assure that newly registered voters and identified Democratic voters are reached on a continuing basis.

 

19. The Senior Citizens Affairs Committee shall

a)    Encourage the participation of senior citizens in the activities of the County Committee and in campaigns to promote Democratic candidates,

b)    Seek to identify issues of concern to senior citizens, to study and understand such issues, and to develop reports or recommendations on such issues for submission to the County Committee in accordance with the Bylaws,

c)     Assist the Precinct Operations Committee and the Voter Registration Committee in identification of potential Democratic supporters and in GOTV efforts,

d)    Recommend activities and special publications for encouraging participation of senior citizens in County Committee activities and in campaigns and supervise their implementation.

 

20. The Technology Committee shall

a)    Assist in the technical operations of all computerized databases employed by the County Committee for:

i)      Financial Records

ii)    Voters Files

iii)   Volunteers

iv)   Others as deemed necessary

b)     Facilitate the purchase and maintenance of office software and hardware to include computers, printers, servers, etc.

c)   The FCDC webmaster and VAN Administrator shall be members of the Technology Committee

 

21. The Voter Registration and Get Out The Vote Committee shall

a)    Promote the election of Democratic candidates through development of a plan to register potential Democratic voters and assist in implementation of the plan,

b)    Coordinate voter registration activities in the Districts, giving priority to those programs that will register potential Democratic voters,

c)     Participate in the drafting and execution of plans for Get Out The Vote Operations,

d)    Coordinate with the District Chairs and with the Precinct Operations Committee to encourage greater participation in voter registration activities, and

e)     Promote development of programs and materials to reach newly registered potential Democratic voters to encourage their involvement in County Committee activities and campaigns.

 

22. The Women’s Rights Committee shall

a)    Encourage the participation of women in the activities of the County Committee and in campaigns to promote Democratic candidates,

b)    Seek to identify issues of concern to women, to study and understand such issues, and to develop reports or recommendations on such issues for submission to the County Committee in accordance with the Bylaws, and elected officials

c)     Assist the Precinct Operations Committee and the Voter Registration Committee in identification of potential Democratic supporters and in GOTV efforts,

d)    Coordinate with the various campaigns of Democratic candidates to assure greater participation by women, and

e)     Recommend activities and special publications for encouraging women’s participation in County Committee activities and in campaigns and supervise their implementation.

 

23. The Youth Affairs Committee shall

a)    Encourage the participation of younger adults in the activities of the County Committee and in campaigns to promote Democratic candidates,

b)    Seek to identify issues of concern to younger adults, to study and understand such issues, and to develop reports or recommendations on such issues for submission to the County Committee in accordance with the Bylaws,

c)     Assist the Precinct Operations Committee and the Voter Registration Committee in identification of potential Democratic supporters and in GOTV efforts,

d)    Coordinate with the campaigns of Democratic candidates to assure greater participation by younger adults, and

e)     Recommend activities and special publications for encouraging participation of younger adults in County Committee activities and in campaigns and supervise their implementation.
24. The Election Law and Voter Protection Committee

a)     Be responsible for the training, coordination, and functioning of all election protection activities of FCDC,

b)     Run the Post Election Canvass for the Democratic Party and participate in the Recounts of all elections in Fairfax County, and

c)      Advise the County Chair and County Committee on Election Law issues.


25. The Labor Committee shall

a)    Encourage the participation of Labor in the activities of the County Committee and in campaigns to promote Democratic candidates,

b)    Seek to identify issues of concern to Labor, to study and understand such issues, and to develop reports or recommendations on such issues for submission to the County Committee in accordance with the Bylaws,

c)     Assist the Precinct Operations Committee and the Voter Registration Committee in identification of potential Democratic supporters and in GOTV efforts,

d)    Coordinate with the campaigns of Democratic candidates to assure greater participation by Labor, and

e)     Recommend activities and special publications for encouraging participation of Labor in County Committee activities and in campaigns and supervise their implementation.

f)     Support Democratic candidates who support the causes and issues of concern to organized labor as well as all working men and women.

 

26. The Personnel Committee shall:

 

Article VII, section 5 of the FCDC bylaws provides for the establishment of a Personnel Committee.  According to the bylaws, the Personnel Committee shall be appointed by the County Chair, and the County Chair, the Treasurer, at least one Regional Vice Chair, and at least one District Committee Chair, shall be members.

 

The duties and responsibilities of the Personnel Committee shall include:

a)       Determining the need for FCDC personnel and proposing positions to the Steering Committee.

b)       Writing and approving position descriptions.

c)       Recruiting, hiring, evaluating, rewarding, disciplining, and terminating personnel.

d)       Signing employment contracts and setting salaries, bonus parameters, and terms of employment on behalf of FCDC.

e)       Providing advice and guidance to the FCDC Executive Director and any other FCDC personnel, including performance feedback as appropriate.

f)        Establishing personnel performance goals.

g)       Managing employee benefits.

h)       Developing FCDC personnel policies.

i)         Consulting with other FCDC members and the Executive Director about personnel matters as needed.

j)        Keeping the Steering Committee appropriately informed of personnel matters.

 

The Personnel Committee shall bring its hiring and termination decisions to the Steering Committee for ratification and obtain Steering Committee approval for personnel policies.

Personnel Committee meetings may be held in closed session provided that records are maintained on proceedings and the nature of the meetings are reported to the Steering Committee as appropriate.

 

27. The Education Committee shall:

 

a)       Advance the principles of the Democratic Party and electoral prospect of Democratic and Democratic-endorsed candidates,

b)       Seek to identify issues concerning education, to study and understand such issues, and to develop reports, recommendations, and/or resolutions on such issues for submission to the County Committee in accordance with the Bylaws,

c)       Develop and maintain communication regarding educational issues with Democratic and Democratic endorsed elected officials, and

d)       Encourage Democratic and Democratic endorsed elected officials to bring issues to the attention of the committee in order to obtain a broader base of information from citizens and support for specific issues.

 

The duties and responsibilities of the Education Committee do not include making endorsement decisions for School Board.  These decisions are reserved for the County Committee.